About the Role
As a Project Coordinator / Admin at Extrosync Vancouver, you will provide critical support to consultants, project managers, and client teams by ensuring smooth day-to-day operations. From scheduling and documentation to logistics and reporting, you’ll help keep our engagements organized, efficient, and on track. This role is ideal for detail-oriented professionals who thrive in fast-paced environments and value clarity, structure, and reliable execution.
Responsibilities
Coordinate meetings, timelines, and deliverables across internal and client teams
Prepare, format, and proofread reports, presentations, and project documents
Maintain project trackers, calendars, and file management systems
Take meeting minutes and follow up on action items
Support proposal submissions, onboarding logistics, and communication flow
Assist consultants with research, light data entry, or administrative tasks as needed
Requirements
2–4 years of experience in project coordination, executive support, or professional administration
Strong organizational skills and attention to detail
Excellent written and verbal communication
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic project tools (e.g., Smartsheet, Google Workspace, or Notion)
Ability to manage multiple priorities while staying calm and solution-focused
Based in Metro Vancouver, with ability to occasionally attend in-person meetings if needed
Nice to Have
Experience working in consulting, engineering, or operations-based firms
Familiarity with project lifecycles, timelines, and team structures
Comfort supporting hybrid teams and remote collaboration
Basic graphic formatting or editing skills.
What We Offer
Flexible, remote-first work based in Vancouver
Exposure to multidisciplinary projects and high-performing teams
Opportunities to grow into delivery, operations, or client-facing roles
A collaborative and respectful culture that values clarity, efficiency, and contribution
We believe in equality of opportunity. To live. To succeed. To grow. To be more than.
